Users of any College-owned desk and cellular telephones must read, understand, and comply with this Policy. By using the College's telephone system and business issued cellular phones, you agree to comply with all rules, regulations, and policies of the College and any applicable local, state, federal and international laws, guidelines, and regulations.
The College's CISCO IP telephone system is a shared resource. The extension numbers assigned to faculty and staff is the property of the College. Thus, actions that inhibit or interfere with the use of the phone system by others are not permitted.
Failure to abide by the above listed policy may result in:
Termination of phone or voicemail service;
Payment for damages or costs incurred by the College; and/or,
Formal judicial charges.
Any out-of-pocket expenses incurred by the College, as a result of the violation of any policy, will be billed to the offender. Local, state and federal laws may apply to any of the above violations.
The College provides cellular telephones/blackberries, as approved by departmental supervisors, to full-time and part-time employees as a business tool. They are provided to assist employees in communicating effectively with other employees and outside clients/vendors as deemed necessary. All customer service calls should be directed to the IT Helpdesk unit. The purpose of this policy is to provide guidelines regarding the use of and responsibilities required as a Monroe College cell phone user. Cell phones/Blackberries that are purchased through the Information Technology Department are the property of the College. The primary use of the device is for College-related business. Personal use of an assigned device should be occasional, for example, business related trips or emergencies. Phone bills will be monitored for any "excessive" usage.
Individuals to whom cellular phones have been provided are responsible for the security and maintenance of the phones and must promptly report any damage, theft, or vandalism to the Information Technology Department. The College will be responsible for the replacement of damaged phones for the first incident excluding water damage and accessories. Cost resulting from subsequent incidents will be charged to the individual. Devices that are lost or stolen must be reported to the IT Department immediately so the data can be erased remotely and the device locked to prevent malicious use of the device or data.
NOTE: Under no circumstances should the assigned cellular phone be used as a replacement for a personal cell phone or residential landline phone.
- Do not consider cellular phones or blackberry bills private or secure because the bill contains your name and an itemized listing of your phone usage. Monroe College has the right to monitor cellular bills and usage to determine if misuse or abuse exists.
- Cellular phones/blackberries may not be used to defame, harass, intimidate or threaten any other person(s).
- Do not allow others to use your phone, as you will be ultimately responsible for payment of charges.
- A College assigned telephone may not be used by any person to transact or otherwise conduct a commercial business.
- Text messaging is allowed only for College-business related purposes;
- Text/Mobile voting for such programs such as American Idol", "Deal or no Deal", etc. are strongly prohibited;
- Internet browsing is allowed only for College-business related purposes;
- Mobile Phone online shopping, web browsing, downloading or any data related activities, are prohibited at ALL Times;
- Blackberry Internet usage is allowed for College-business related purposes, but downloading and online shopping where the College incurs charges are strongly prohibited; and,
- Caribbean Island Calls (St. Lucia, Jamaica, etc.) are prohibited, whether placed from your Blackberry or Mobile phone, unless directly related to College-Business. If it is pertinent that such calls be placed, you must notify the IT department after the call is placed.
This responsibility exists regardless of what monitoring mechanisms may be in place. Violation of these policies may lead to suspension, loss of service or privilege, and may lead to even more serious sanctions.
Do not consider cellular telephone bills private or secure because the bill contains your name and an itemized listing of your phone usage. The College has the right to monitor cellular bills and usage to determine if misuse or abuse exists.
Desk or Cellular telephones may not be used to defame, harass, intimidate or threaten any other person(s).
Do not allow others to use your phone, as you will be ultimately responsible for payment of charges.