Laptop computers provide important functionality, allowing the College's faculty and staff to have their computing resource at hand in meetings/classes, and those who travel on College business to be maximally functional and productive while away. Unfortunately, laptops are easily stolen, lost or broken. These procedures address the actions that must be taken in order to minimize the risk of theft of College-owned laptops.

These procedures apply to all faculty and staff who use a College-owned laptop. These individuals are hereinafter referred to as "caretakers." Each caretaker of a College-owned laptop is responsible for the security of that laptop, regardless of whether the laptop is used in the office, at one's place of residence, or in any other location such as a hotel, conference room, or airport, etc. Because laptops are provided for College related work, no personal software may be installed.

Registering a Laptop:

Every laptop must have a caretaker. Each department that has a laptop(s) must have a sign out sheet indicating who has the laptop. This information should be sent to the IT department's Help Desk unit each time there is a change of the caretaker.

Laptops Out of Their Campus Offices:

When a caretaker takes the laptop out of his/her office, she/he is expected to keep the laptop in hand or sight, or in a secure and locked location, at all times.

Reporting a Theft:

If a College-owned laptop is stolen, its caretaker is expected to immediately file a theft report with the IT Help Desk unit and with that specific campuses Security unit. If traveling, the caretaker must also report the theft to the local law enforcement agency. The department responsible for a laptop must pay for a replacement.

Ending Employment at the College:

A caretaker must return the laptop to the College before their ending date of employment. The IT department will provide a list of laptops and caretakers to Human Resources. At the meeting with Human Resources the laptop, keys, and other items will be collected. Failure to turn in the laptop may result in withholding payments, as well as more serious penalties, until the laptop is returned.