A course with a grade of AW will be counted as a course attempted and will be calculated as an F in computing a student’s GPA. A grade of W will be counted as a course attempted but will not be considered when calculating a student’s GPA. A course with a grade of I will be considered as a course attempted and will be calculated as an F for GPA purposes.

All F’s and AW’s will be calculated as part of the student’s GPA. When a student earns a grade in that course, the best grade replaces the lowest grade in the course. for GPA purposes. If a student has failed a course more than once, the passing grade replaces only one of the F’s for GPA purposes. A noncredit remedial course will not be considered when calculating a student’s GPA and will not be considered as a course attempted.

All students who have cumulative GPAs below 2.0 will be placed on academic alert. This status does not affect a student’s eligibility for financial aid. The academic alert status will enable the college to provide needed academic support and guidance to enable weak students to successfully complete their degree program.

1. Students who fail to achieve the qualitative (cumulative GPA) standards discussed above will be dismissed.

2. Students who are dismissed are not eligible for financial aid.

Students have the right to appeal a dismissal to the academic office if unusual circumstances existed. Proof of such circumstances will be required.

Students who have been dismissed may return as non-matriculated students, upon approval by the appropriate office, and register for courses at their own expense. Upon the satisfactory completion of these courses and meeting the required standards of progress, they may apply for a change from non-matriculated to matriculated status. Students in a non-matriculated status are not eligible for Federal or State financial aid.

Students who wish to withdraw from a course must do so by the date indicated in the Academic Calendar. Withdrawal forms must be completed in the appropriate Student Services Office. Withdrawal from a course after the announced final withdrawal date, without formal permission, automatically merits a grade of F. Withdrawal from a course(s) which results in less than full-time status during the add/drop period, (weeks 1 and 2) will affect the student’s enrollment status and financial aid.

A student who leaves the college during any semester must
complete a withdrawal form, available in the appropriate Student Services Office, or officially notify the college. Students who withdraw from the college after the twelfth week of the semester will receive grades submitted by the faculty. Students who have withdrawn and who wish to return to the college in a subsequent semester must complete an application for re-admission.

Students may be administratively withdrawn from a course if it is determined that the student is failing to comply with course and college requirements.

Students who wish to take a Semester Leave for a full semester may do so without losing matriculated status. Monroe College does not approve partial semester leaves.
The procedure requires the student to inform the appropriate Student Services Office of a planned Semester Leave. Students who request a Semester Leave for 4 months (one semester) after completing an academically successful semester will be allowed to return in good standing upon completion of the re-admission process. Students who do not take advantage of the Semester Leave process will be considered a ―failure to register‖ and, upon return, will also be required to apply for re-admission and may lose their Monroe Scholarships and institutional grants for the returning semester.

NOTE: Students who do not attend the Spring semester are not required to complete a formal application for readmission, but must be authorized to register by the appropriate Student Services Office.

Readmission is initiated in the appropriate Student Services Office. Eligibility is determined through an evaluation of the student’s prior academic performance and potential for success. Students seeking readmission should initiate the process early enough before the start of the semester in which they intend to resume studies to enable the Student Services Office involved to review and act upon the application in a timely manner.

Monroe College recognizes it may be necessary to grant students a waiver of academic requirements. The appropriate academic official must approve all academic waivers.

Any semester in which a student takes less than 12-credits or equivalent hours will be considered a part-time semester. Classes taken during a part-time semester will count as credits attempted as long as they meet the above-mentioned criteria. All semesters in which a student is enrolled as a part-time student will count as one-half a semester for the purposes of moving a student forward on the standards of progress chart. Any time a student has a one-half semester completed (i.e. 2.5, 3.5, etc.), the student will be held to the lower semester requirements.