Cancellation Prior to Commencement of Classes by Student
There will be no financial liability for students who withdraw prior to the commencement of classes with the exception of the non-refundable Admissions Fee (charged to all first-time freshmen and re-admit students) and any bookstore liability incurred. Withdrawal from College After Commencement of Classes
Official Withdrawal: The student's withdrawal date is based on the date that the college is provided with "official" notice of withdrawal. Official notice occurs when the Student Services Office, Bachelor's Office, Distance Learning Office, School of General Studies Office, or any other school official is notified of intent to withdraw. Notification can be: 1. In person 2 By telephone 3. By letter 4. By email 5. By fax The college strongly recommends an in-person visit so that withdrawal can be expedited. One-on-one counseling is provided which results in students being well informed regarding all the ramifications of their specific withdrawal. These include a delay in graduation, potential financial liability and potential loss of future financial aid due to academic pursuit requirements. Unofficial Withdrawal: An unofficial withdrawal takes place when a student does not provide the college with official notification. In such cases, the date of withdrawal (assuming at least one day of attendance) is based on the midpoint of the semester. The withdrawal date for unofficially withdrawn students who attended after the midpoint will be determined based on the best available academic record. Withdrawal dates for students who did not notify the college due to circumstances beyond their control will be given special consideration for an earlier withdrawal date based on appropriate third party documentation of their circumstances. Financial Responsibilities for both Official and Unofficial Withdrawals
If a student withdraws or is dismissed after classes begin, he/she will be responsible for the administrative fee, actual bookstore charges and a percentage of tuition as shown on the following chart: See additional charts for Housing and Meal Plan cost adjustments as a result of withdrawing from the college. | Withdrawal Date Amount of Tuition Liability | | During the 1st week | 10% | During the 2nd week | 30% | During the 3rd week | 50% | During the 4th week | 60% | During the 5th week | 70% | During the 6th week | 75% | During the 7th week | 75% | During the 8th week | 80% | During the 9th week and after | 100% |
Students who withdraw from the college after the twelfth week of the semester will receive grades submitted by the faculty. Students who withdraw or are administratively withdrawn from the college must satisfy all financial obligations with the Bursar. Housing and Meal Plan Refund Policy
Refunds will be processed only after the withdrawal and move-out procedures have been completed. Students who are administratively terminated from housing for violating College and Residence Life policies are ineligible for a refund. If a student leaves the college for the semester while in the dorm, the refund policy is as follows: | Student's Liability for Cost of Dorm. | | During the 1st week | 15% | During the 2nd week | 15% | During the 3rd week | 50% | During the 4th week | 50% |
Meal Plan If a student leaves the college and had the meal plan, the student's refund will be based on the dormitory refund policy. However, the highest actual percentage will be used. Example: Student left at end of 3rd week. The college's refund policy is 50%; however, the student used 60% of the meals he was entitled to and, therefore, will be responsible for 60% of the cost of the meal plan. Unused funds related to the meal plan are not refundable if the student has not withdrawn from the college. Examples Of Refund Policy Examples of the refund policy are available in the Student Financial Services Office. For more information, inquire within. Students may confer with a Financial Aid Counselor to determine the "financial aid consequences of their withdrawal from the college. Books, Equipment, And Supplies Students are fully responsible for the purchase of their books, equipment and supplies and these are non-refundable items. Withdrawal From An Individual Class(Es) This policy applies to students who withdraw from an individual class(es) but remain matriculated at the college. Students who change their enrollment status (i.e., drop one or more classes) after the second week, but remain enrolled at the college, are liable for full tuition charges. Semester Leave Students who wish to take a Semester Leave for a full semester may do so without losing matriculated status. Monroe College does not approve partial semester leaves. The procedure requires the student to inform the appropriate Student Services Office of a planned Semester Leave. Students who request a Semester Leave for 4 months (one semester) after completing an academically successful semester will be allowed to return in good standing upon completion of the re-admission process. Students who do not take advantage of the Semester Leave process will be considered a "failure to register" and, upon return, will also be required to apply for re-admission and upon readmission may lose their Monroe Scholarships and institutional grants for the returning semester. NOTE: Students who do not attend the Spring semester are not required to complete a formal application for readmission, but must be authorized to register by the appropriate Student Services Office. | 
