The Federal Department of Education regulates the treatment of all federal grants and loans. For those students who withdraw during a semester, the college is required to exercise the “Return to Title IV calculation (R2T4)
The R2T4 is based on the number of days in the semester divided by the number of days attended up to the last date of attendance in academic activity. This provides the percentage of Title IV aid a student has “earned”.
For example, if the semester is 100 days, and a student’s last date of attendance in an academic activity falls on the 43rd day of the semester, the formula used would be 43 / 100 or 43 percent. This percentage would then be applied to the Title IV aid disbursed, and/or the aid that can be potentially disbursed, in order to determine how much aid can be used by the student and how much needs to be returned. Any “earned” percentage greater than 60 will yield the student 100% retention of all eligible Title IV aid.
The order in which funds are returned is also determined by the U.S. Department of Education. Funds are required to be returned as follows:
Direct Unsubsidized Loan
Direct Subsidized Loan
Direct Graduate PLUS Loans
Monroe Grants and Scholarships
Withdrawn students will have their awards pro-rated based on their percentage of tuition liability. Students whose withdrawal date takes place during or after the ninth week of the semester will retain 100% of their awards.
Balance Due and Over Awards
Students are responsible for open balances resulting from withdrawal. Students are also responsible for any aid proceeds received in the form of a refund for which they are no longer eligible. Monroe College encourages all students who need to withdraw to take advantage of one-on-one counseling available during an official on-site withdrawal.
Books, Equipment, and Supplies
Students are fully responsible for the purchase of their books, equipment and supplies and these are non-institutional charges.
Withdrawal from Individual Classes
This policy applies to students who withdraw from individual class(es) but remain matriculated at the college.
Students who withdraw from one or more classes after the add/drop period are liable for full tuition charges.
Students who wish to take a Semester Leave for a full semester may do so without losing matriculated status. Monroe College does not approve partial semester leaves.
The procedure requires the student to inform the King Graduate School of a planned Semester Leave. Students who request a Semester Leave for 4 months (one semester) after completing an academically successful semester will be allowed to return in good standing upon completion of the re-admission process. Students who do not take advantage of the Semester Leave process will be considered a “failure to register” and, upon return, will be required to apply for re-admission and may lose their Monroe Scholarships and institutional grants for the returning semester.
NOTE: Students who do not attend the Spring semester are not required to complete a formal application for readmission, but must be authorized to register by the King Graduate School.
The College Day
Administrative offices are normally open from 8:30 a.m. to 7:30 p.m., Monday through Thursday and from 8:30 a.m. to 2:00 p.m., Friday, and 8:30 a.m. to 12:30 p.m. on Saturday.
The hours for libraries and learning centers are posted at the start of each semester.