Refund Policy
Cancellation Prior to Commencement of Classes by Student
There will be no financial liability for students who withdraw prior to the commencement of classes with the exception of the non-refundable charges and any incurred bookstore liability.
Withdrawal from College after Commencement of Classes
Official Withdrawal: The student’s withdrawal date is the date that the college is provided with “official” notice of withdrawal. Official notice occurs when the King Graduate School Student Services Office, or any other school official, is notified of intent to withdraw. Notification can be:
- In person
- By telephone
- By letter
- By email
- By fax
The college strongly recommends an in-person visit so that withdrawal can be expedited. One-on-one counseling is provided which results in students being well informed regarding all the ramifications of their specific withdrawal, which may include a delay in graduation, potential financial liability and/or potential loss of future financial aid due to academic standards of progress.
Unofficial Withdrawal: An unofficial withdrawal takes place when a student does not provide the college with official notification. In such cases, the withdrawal date for unofficially withdrawn students will be determined based on the last date of attendance in an academic activity.
Financial Responsibilities for both Official and Unofficial Withdrawals
If a student withdraws or is dismissed after classes begin, he/she will be responsible for the administrative fee, actual bookstore charges and a percentage of tuition as shown on the following chart: (See additional charts for Housing and Meal Plan cost adjustments as a result of withdrawing from the college.)
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Withdrawal Date
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Amount of Tuition Liability
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During the 1st week
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10%
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During the 2nd week
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30%
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During the 3rd week
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50%
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During the 4th week
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60%
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During the 5th week
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70%
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During the 6th week
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75%
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During the 7th week
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75%
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During the 8th week
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80%
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During the 9th week and after
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100%
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Students who do not officially withdraw from the college by the twelfth week of the semester will receive grades submitted by the faculty.
Students who withdraw or are administratively withdrawn from the college must satisfy all financial obligations with the Bursar.
Housing and Meal Plan Refund Policy
Refunds will be processed only after the withdrawal and move-out procedures have been completed. Students who are administratively terminated from housing for violating College and Residence Life policies are ineligible for a refund.
If a student withdraws from the college or decides to move out of the dorm during the semester, the student’s liability is as follows:
Student’s Liability for Cost of Dorm.
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During the 1st week
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15%
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During the 2nd week
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15%
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During the 3rd week
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50%
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During the 4th week
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50%
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During the 5th week or after
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100%
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Meal Plan
If a student leaves the college and had the meal plan, the student’s refund is based on the dormitory refund policy. However, the highest actual percentage will be used. Example: Student left at end of 3rd week. The college’s refund policy is 50%; however, the student used 60% of the meals he was entitled to and, therefore, will be responsible for 60% of the cost of the meal plan.
Unused funds related to the meal plan are not refundable if the student has not withdrawn from the college.
Examples of Refund Policy
Examples of the refund policy are available in the Office of Student Financial Services. Students are urged to confer with the Graduate Financial Services Advisor to determine the financial consequences of their withdrawal from the college.
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